Why ZATCA E-invoice Compliance Matters Now More Than Ever?
ZATCA E-invoice integration for Phase Two has become important now more than ever. This comes as part of Saudi Arabia’s push towards implementing a fully digitized E-invoicing system in the Kingdom where all businesses follow the same legal standards equally.
As the regulations continue to evolve in both scope and complexity, staying compliant is no longer optional; it’s a strategic imperative. For businesses aiming to have a fully compliant E-invoice ZATCA format to avoid penalties associated with non-compliance.
Having a reliable E-invoicing service provider qualified by ZATCA for Phase 2 is essential. Stick around to check how InvoiceQ helps bring that vision to life!
InvoiceQ: Your Trusted E-invoicing Partner for ZATCA Integration
InvoiceQ is built to take the complexity of ZATCA Phase Two integration away from your hands, by offering a streamlined, business-friendly E-invoicing system. With a focus on E-invoice compliance and reliability, the E-invoicing platform ensures your ZATCA invoices meet all regulatory requirements without fret or stress. We do the heavy lifting so your invoices are managed easily.
From Validation To Real-time Submission, How Does it Happen?
Step One: Understand and Assess
At InvoiceQ, we design E-invoicing solutions to simplify and build them to comply. This means understanding the variations between customers’ needs. However, this isn’t possible if no proper assessment has been made right from the start.
For this, our sales team makes sure to provide each potential client with a thorough explanation of how the system works, pin-point their need, and ultimately offer them a solution that best fits their look-fors , business goals, and internal systems implemented without burdening them.
Step Two: Account Set Up
Upon agreeing on the preferred E-invoicing solution customers choose to go with upon the orientation session with the sales team, they’re asked to fill in their information to set up their account on InvoiceQ. This is done through a link that is shared with them to ease the process and help them apply all that is required for ZATCA Phase Two and then submit the form for the onboarding process to take place.
Step Three: Customer Onboarding
The support team initiates the process right after to onboard the client. However, their information is double checked once again to ensure no wrong data has been filled. With the supervision of the support team, the client is asked to Log in to the FATOORA platform with The TIN (first 10 digits of the VAT number) or email.
Account Setup for Clients with Multiple VAT Numbers or Commercial Registries
- For clients with multiple businesses, thereby different VAT numbers, they’ll have to fill the form in accordance with the number of their businesses and the support team double checks with them that no confusion between the entities’ VAT numbers has happened, ensuring accuracy.
- The account set-up while onboarding for clients with one VAT number and multiple CRs (commercial registry) is determined according to the solution (integration option) the client has chosen during the assessment meeting.
Step Four: Setting up The EGS Device
– Setting up the EGS device is one of the most crucial parts of the onboarding process as it’s determined by the number of invoices and type of invoices the business is concerned with. Hence, it’s the InvoiceQ’s team job to help the clients decide that.
– A single EGS device can’t issue simple invoices and normal invoices simultaneously. That’s why it’s important to set different EGS devices if the business implements both types of invoices in their transaction. However, it’s worth noting that it’s possible for each type of ZATCA invoices to have multiple linked EGS devices under it.
– To ease the management of E-invoices, InvoiceQ enables the clients to manage both types of invoices (simple and normal) through one InvoiceQ account. In other words, clients won’t have to create different accounts just because they use different types of invoices.
– This serves as a facilitating feature that helps them enjoy a one-platform-fits-all to manage their ZATCA invoices.
Step Five: Issuing Invoices
Upon setting up the devices according to invoice types and invoice numbers successfully, clients can proceed with issuing their invoices immediately with no wait time or delays and a new ZATCA integration status column will show up on the InvoiceQ portal. The purpose of this column is to show the status of the invoices such as cleared, uncleared, and reported to help clients track the update in real-time.
An added layer of compliance we do at InvoiceQ is setting up validations that notify our clients if the invoice has any issue that could make it subject to rejection by ZATCA before it’s sent to ZATCA servers.
Streamlining The Credit & Debit Note Management
InvoiceQ offers a streamlined feature for managing credit and debit note invoices as well. This allows users to easily adjust issued invoices in accordance with ZATCA’s legislated regulation. This functionality helps maintain accurate financial records and supports seamless communication between buyers and sellers within the platform.
Why Do Businesses Choose InvoiceQ for ZATCA E-invoice Integration?
Businesses choose InvoiceQ for ZATCA integration because it offers a fully compliant, seamless solution that simplifies E-invoicing in line with Saudi Arabia’s regulations. With automated invoice generation, real-time validation, and secure data handling, InvoiceQ ensures hassle-free compliance with ZATCA Phase 1 and Phase 2 requirements, helping businesses avoid penalties and streamline their operations.
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