Simplifying Integration with ZATCA: InvoiceQ’s Database Integration

Integration with ZATCA for Phase Two

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Integration with ZATCA can get pretty hectic when done alone for the challenging process it requires, not to mention if your company’s ERP or Billing system doesn’t support easy integration methods such as API integration or any other that facilitate your compliance with ZATCA and taxation rules. Thus, we decided to step in and go the extra mile to come up with a suitable yet easy-to-implement integration solution for companies that need to integrate with ZATCA for phase two without, of course, sacrificing their invoicing processes and stability.

ERP, billing, and accounting systems are not all the same as they differ in terms of their readiness for bi-directional integration known as asynchronous integration where it becomes more evident how database integration is attributed to the lack of interactive integration protocols.

What Integration Solution Did InvoiceQ Suggest To Bridge The Gap?

To bridge the gaps and fill the holes traditional integration solutions cause for companies that need advanced integration options, InvoiceQ pulled the strings to elevate a unique “Interactive Delegator” developed to ease Database Integration. How is it different? You’re about to know!

How Does InvoiceQ’s Database Integration With ZATCA Work?

Don’t let the name scare you off, the process of how we handle this is pretty brilliant and easy to implement for businesses especially ones that implement ERP and Accounting systems that rely on databases heavily -such as Oracle EBS and JD Edwards- but minority knows how to handle in the best possible way. Luckily, we happen to be among the top at doing so!

Let’s Start By Defining ETL

To help you understand the process, let’s first introduce this term as we’re about to use it and there is no way we’ll leave you in the dark while doing so! ETL is short for Extract, Transform, and Load. It’s a term used to describe how data is combined from various resources into a central database via different business rules and have it addressed for specific business needs, such as integrating with ZATCA for Phase Two without replacing your current systems.

Database Integration At InvoiceQ

At InvoiceQ, we conducted our studies and research to find a way where clients could connect with ZATCA through what we call an Intermediate Database. As the name suggests, instead of connecting with the client’s main database, we found a way to connect InvoiceQ’s adaptor with this Middle Database instead.

The reason we do so is to ensure the privacy, security, and traceability of all data and have it protected from being sabotaged accidentally. That said, we connect to another schema that imitates the main database with the same data updated in real time.

Hence, any new changes will be flagged and recorded to keep track of everything. Data is extracted from the client’s middle database, transformed, and then loaded so it’s processed by ZATCA servers to ensure the invoices are ZATCA-signed.

Integration with ZATCA

Integration with ZATCA happens through InvoiceQ’s adapter after the data is extracted, transformed, and loaded successfully. After that, all that’s left for this data is to be processed by ZATCA in order to get a response. This response will be transmitted again to the middle database and then to the client’s main database. The implementation of the adaptor is possible with any database, be it RDBMS or SQL.

Client-Side Integration Notes

While InvoiceQ handles the integration part with ZATCA through InvoiceQ’s Interactive Delegator that connects the client’s data with ZATCA servers through the middle database, it remains the client’s responsibility to set this middle database up and then delegates the rest of the integration to our experts. Of course, the process of doing this can be discussed to ensure an agreed procedure between all parties involved.

How Do We Prepare For Errors in Advance

We always do the best we can to have our clients’ concerns addressed with best practices. Therefore, if a misconnection happens -for whatever reason- then it’s restored again, the adaptor will retry for any failed invoice and retrieve all data with ease so no duplicate data is generated. Upon the successful retrieval of these invoices, the status changes from failed to successful, and the process of Extract, Transform, and Load (ETL) is performed normally.

Let Your Integration Do The Talking

Integrations by their complex nature tend to be less clear to users than they should be, hence, they don’t tell a lot about things that should be communicated to deliver the best experience possible. However, by having our unique and smart Interactive Delegator implemented, you’ll acquire a lot of info and be notified whenever an issue arises. Through its connected adaptors, InvoiceQ monitors data traffic to alert you if it has been disconnected, thus preventing failures and avoiding serious consequences.

Moreover, the data synchronization process happens in two different ways, synchronous messaging and asynchronous messaging. Synchronous messaging allows data to be sent and received in real or almost real-time so the wait time is short, and asynchronous messaging where data could be sent, processed, and then received at a later time.

The second option is recommended for large enterprises that manage high volumes of data on a daily basis and need a solution that could save them time and effort. Thus, we enable them to collect their processed invoice data monthly instead of daily, for example.

Wrap Up,

Integration with ZATCA for Phase Two can be a hassle for you if you’re unable to determine what type of integration goes best with your company’s system/s. But this sure isn’t an issue for our clients as we provide them with a previous consultation to discuss first if the integration approach would serve their best interest or if they should go with another one that we offer for better results.

Want to learn more about integration with ZATCA? Let our experts help you make the right call for your business.

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