E-Invoicing Integration Solutions in Saudi Arabia

E-invoicing in Saudi Arabia

Table of Contents

Intro

Since December 2021, ZATCA has made it official for all businesses and organizations following taxation rules in Saudi Arabia that traditional invoicing methods will no longer be applicable. Instead, they’ll be replaced by one standardized system that manages the whole invoicing process from beginning to end electronically. Thus, having an E-invoicing system to comply with ZATCA and connect with the Fatoorah Platform becomes mandatory and no longer optional.

How Does Integration with ZATCA Happen?

The integration process with ZATCA was organized in two phases to manage the integration journey for all businesses and organizations flawlessly. With that being said, ZATCA announced two phases for integration, the first phase known as The Generation Phase, and the second phase known as The Integration Phase.

Difference Between Generation Phase & Integration Phase

The difference between the two types of integration comes down to the end date listed for each as well as the requirements that follow. The Generation Phase was the kick-start for E-invoicing; hence, the list of requirements was still limited and many parts of it were optional; meaning taxpayers were not obliged to tick all requirement boxes yet.

But this didn’t last for too long after ZATCA had announced the start of Phase Two, The Integration Phase. This is where things started taking another turn due to the list of rules tax-payers were required to follow.

The integration phase mandated compliance with ZATCA for all tax-payers and the process of doing so was implemented by breaking them down into what ZATCA called “Waves”.

The point of these waves is to ensure everyone’s compliance in a well-structured way with a preceding notice period for each wave so that tax-payers who fall under it aren’t subject to penalties.

This is Where Phase Two Integration with ZATCA Became A Hassle

Tax-payers who were subject to compliance according to the 9 waves shared by ZATCA so far, faced a dead end as integrating for Phase Two came down with a set of technical features set by ZATCA. Some businesses had their dedicated IT teams to handle the integration with ZATCA, however, many did not and this is where the search for ZATCA-qualified integration providers became a dire need.

InvoiceQ Facilitates Phase Two Integration with ZATCA

Understanding the crucial part, we had to fill in order to assist businesses to integrate with ZATCA easily, we decided to come up with three different options of integration to ensure all needs are met, API integration, Cloud-Hosting, and On-Premises. Each is dedicated to serving different requirements for different business needs and better financial gain.

Effort is Great, But Results Are Greater,

At InvoiceQ, we believe in maximizing the output for our clients by following the best input patterns and data exchange between systems. This has led us to adopt integration solutions that know how to address different Enterprise Integration Patterns and messaging patterns that send and receive data in the best possible ways for any system. Be it Microsoft Dynamics, Xero, SAP, Oracle, QuickBooks, JD Edwards, or any other internal system.

Why Should This Matter For You?

Enterprises care about finding smart integration solutions in Saudi Arabia capable of architecting customizable options for interconnected systems and data. InvoiceQ applies versatile patterns to ensure data relay and receiving. We do it by using ideal integration and configuration patterns that include data migration, synchronization, aggregation, and broadcasting.

This enables us to help businesses avoid common challenges such as:

– Constant systems changes and updates which may affect the way these systems connect and interact with one another.

-Avoid penalties as we specialize in E-invoicing business rules and technologies.

Knowing the type of challenge your business system is facing to integrate with ZATCA determines the best possible approach we have to take, implement, and if needed customize to ensure perfect compliance between all connected parties. Pinpointing the right challenge helps us in determining the right integration option and the right messaging pattern for it.

Synchronous and Asynchronous Messaging

As an integration solution provider that complies with ZATCA for Phase Two, we take it with high responsibility to work out messaging patterns suitable for the system in use. That being said, our messaging technology supports synchronous messaging and asynchronous messaging between systems by relying on fast and trusted delivery.

Huge sets of data are shared when different systems or programs are integrated together yet the struggle remains in finding ways that work best for your system and business.

We help businesses by supporting real-time transmission of data – synchronous messaging – where data is extracted, sent, and received between your system and ZATCA’s system, as well as asynchronous messaging which allows data to be extracted, sent, but received at a later time not immediately.

The latter option plays a big role in supporting businesses whose processes require bulk processing of the invoices. This can be attributed to frequent billing cycles and common complexities associated with the large number of invoices they have to manage; sometimes also known as batch processing. Which is something that we pay attention to and have dedicated solutions for.

Conclusion,

Integrating systems effectively can unlock organizations’ full potential and improve efficiency, accuracy, and performance. As a result of this interconnected environment, data-driven decision-making, enhanced innovation, increased flexibility, and adaptability can all be fostered. So, choosing the right integration provider is a high-risk investment that you make but of course not if InvoiceQ is the choice you make.

Share this:​

Related Articles​

Contact us en